Company secretaries' responsibilities

Introduction

Since 6 April 2008, private limited companies have not been obliged to appoint a company secretary unless the company's articles contain a reference to the company having a secretary. However, existing private limited companies may retain a company secretary if they wish and newly established companies can opt to appoint one.

If you're running a public limited company you must by law have a company secretary.

The company secretary usually acts as the chief administrative officer of the company, leaving the directors free to concentrate on running the business.

The company secretary doesn't have to be a director but they do share some of the directors' legal responsibilities. However, ultimate responsibility for ensuring the company is properly administered remains with the directors.

This guide is for newly appointed company secretaries and for those planning to appoint a company secretary.

Subjects covered in this guide

• Introduction
• Appointing a company secretary
• Maintaining the registered office
• Board meetings and the annual general meeting
• Complementary roles
• Keeping company records and documents
• What you must send to Companies House

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